Club Rules

Introduction

1. The name of the Club is “Worthing & District Harriers”.  This can be shortened for convenience in press reports, etc to “Worthing Harriers”.
2. The object of the Club is the promotion of Amateur Athletics generally.  We are a club that is open to all and is committed to ensuring that equity is incorporated across all aspects of our developments as defined in our governing body’s Equity Statement.
3. The colours of the Club are green, white and red.  Club vest must be worn when representing the Club in team competition.

Management

4. The management of the Club is vested in a Committee consisting of President, Chairman, Vice-Chairman, Membership Secretary, Fixtures & Officials Secretary, Publicity Officer, Volunteers Co-Ordinator, Welfare Officer, Equipment Secretary, two Team Managers’ Representatives, Coaching Co-Ordinator and other members.  Committee Members are to be elected at an Annual General Meeting.  One person may hold more than one office.  Any Committee Member missing three consecutive meetings without good reason will lose voting rights.
5. The Committee has the power to fill any vacancy which may arise.
6. The Committee shall decide any question concerning the interpretation of the rules and deal with any matter not specifically provided for therein.

Membership

7. a) Membership of the Club shall be open to any person completing a membership application form and paying the relevant subscription as determined by the Annual General Meeting of the Club Members.

b) Categories of membership are as follows:

  • FULL MEMBER – fully paid up Member and Life Member

c) The rights of different categories of member are as follows:

  • Vote at AGM/EGM – All members
  • Eligible to hold Committee positions – All members
  • Attend and speak at all Committee meetings – All members
  • Vote at Committee meetings – Committee members
  • Call an EGM – Full members and Committee members
  • Eligible to compete – Full members
  • Eligible to be a President – All members
8. The minimum age for a membership is 10, or subject to the discretion of the Committee on the recommendation of a club coach.
9. a) A candidate for membership must apply in writing on an application form provided for the purpose and, at the same time, tender the appropriate subscription. The Committee reserves the right to refuse membership in exceptional circumstances.

b) All members will be expected to compete for the Club when selected.

10. Life Members and Presidents may be elected only at the AGM in recognition of long and valuable service to the Club, following recommendations by the President and Past Presidents and prior discussion at Committee.

Subscriptions

11. For existing members, subscriptions are due on 1st April each year. For new members joining between 1st October and 31st December subscription will be reduced by one third. For those joining in January, February or March membership will be allowed at the end of the following subscription year for the payment of one year’s subscription.
12. The Committee shall have the power to expel any member whose subscription is six months or more in arrears provided one month’s notice in writing shall have been given and sent to such a member by post to his/her last known address informing him/her of the proposed action of the Committee.
13. No new member may compete under the name of Worthing & District Harriers unless his/her subscription has been paid and no existing member may likewise compete whose subscription is more than one month in arrears.
14. Annual Club awards will be decided by a committee consisting of Club Statistician, coaches and managers, referring for guidance if necessary to the Club committee. Awards will only be made to full members and where an award is for a specific event, the member must be a first claim member for that event at the time of the performance and at the time of the award. Only first claim fully paid-up members are eligible for awards at Club Championships.

Resignation

15. Notice of intended resignation of membership must be given in writing to the General Secretary prior to 1st April each year. Failing this, a liability may be incurred for the following year’s subscription. Membership terminates on the date of the notice of resignation unless the member is financially indebted to the Club, in which case the Committee is obliged to withhold acceptance of the resignation until the member’s liability has been discharged. Members who resign intending to join another club will be required to abide by the rules of the accepted National Governing Body.

Expulsion

16. Should any member’s conduct render it necessary, he/she may be expelled from the club by a vote of not less than 75% of the Committee present.

AGM and EGM

17. An Annual General Meeting shall be held on the first Tuesday in November each year to receive the General Secretary’s and General Treasurer’s Report and to elect officers and Committee members for the following year. The General Secretary must give each member 28 days notice of the meeting. The nomination of the Officers and Committee members should be given in writing on lists affixed to Club noticeboard(s).
18. On the requisition of not less than 10 eligible members of the Club the General Secretary shall call an Extraordinary General Meeting, seven days notice of same to be given, stating the business to be brought forward before such a meeting.

General

19. No member shall receive payment for his/her services to the Club.
20. The income and property of the Club shall be applied solely to the furtherance of Amateur Athletics. On dissolution of the Club any income or property shall not be distributed amount members, but shall be devoted to a Club or Association with similar aims.
21. No alterations or additions may be made to these rules except at an AGM or an EGM convened for that purpose. Proposed rule changes must be in writing and received by the General Secretary at least 35 days before the AGM or 21 days before an EGM.